Is file management a non-existence process at your company? Here’s why your business should be using SharePoint as their go-to CMS.
With over 2 quintillion bytes of data being created daily, it’s a must that business owners find sleek solutions for managing all of the documents, photos and other important files that make their operations run. These solutions usually come in the way of a CMS or content management system.
Content management systems are pieces of software that aim to organize files to make the sharing, editing and storing of them easier. While there are several content management systems to choose from, our favorite (as you may have guessed) is SharePoint.
Below, we share why using SharePoint as your primary CMS can be a game-changer for you and your team.
It’s Backed by Microsoft
As we mentioned, there are a lot of content management systems out there. Few of them, however, are backed by Microsoft and that matters.
Why?
Because the larger the company is that’s supporting your CMS, the lower the likelihood is that the system you build your business around will shut down. Given SharePoint’s exceptional pedigree, you can be sure that you’ll be able to rely on it for years to come.
You’ll Cut Inbox Clutter
We’ve all lived in a world where we’re emailing documents back and forth so different people can make edits. That workflow is a recipe for document version confusion, miscommunication and slowed productivity.
When using SharePoint, your documents can live in one, cloud-based home. From there, everybody that needs to make edits can gain access, make changes and know those changes will be automatically saved.
Better Communication
It can be hard to remember everybody that needs to know when a change is made to a document. Fortunately, SharePoint takes the guesswork out of communicating by doing it for you.
Within SharePoint, you can set up who needs to be notified whenever a particular document is modified. From then on, SharePoint will ping appropriate parties, keeping your team in the loop.
Version Tracking Made Easy
If you’ve ever found yourself freaking out over a document change that shouldn’t have taken place, you’ll love using SharePoint. The CMS will allow you to easily access old versions of documents which you can restore from if needed.
You can also keep tabs on who was responsible for recent changes. Business owners can find out more about version tracking and other useful features by working with SharePoint experts.
Better Document Security
With millions of hacking attempts taking place every day, it’s important that you keep your files secure. SharePoint uses industry-leading encryption to keep data safe in the cloud which is worlds better than the security measures your desktop computer likely features.
Using SharePoint Could Revolutionize the Way You Do Business
Whether you’re interested in heightened security, collaboration or productivity, using SharePoint can help take your legacy workflows to new heights.
We hope you choose to explore this tool in more depth and welcome you to read more about it and other topics relevant to business owners today in our digital publication.
