If you are an AP professional, you will know that it’s important to have automation involved when it comes to processing invoices. A business owner should be in charge of keeping everything up to date and knowing what needs to be modernized with their operation. Using an AP invoice automation software is important since it reduces errors and even costs of operating a business.
However, it’s sometimes hard to convince your boss to try something new especially when it involves changing an entire department completely. If you are an employee of a business that still uses paper records, then you can expect your boss to be entirely against the idea due to the costs involved. By knowing how to explain the shift properly, you’re reducing the fear involved.
Find out the weaknesses of the current system and compare
When trying to convince someone why something else is better than what they currently have, the main things that we focus on are the strengths of the new thing. It’s also important to explain what the weaknesses are in what they currently have. This applies to the company that you’re an employee of. When you explain to your boss what’s lacking in your AP department, it’ll be easier for you to convince them to be on board with a change in the system.
It’s important to know the balance between demonstrating what’s wrong with the system and convincing your boss what’s better with a different one. You don’t want to come off as an employee that’s just trying to find all the issues that they can with what you’re given with. It’s also important to show how the change will benefit the company as a whole and not just your department. Maybe an AP invoice automation can speed things up to get earlier reports?
Convince your boss by asking them to look at the competition
Maybe you’re competing with another company that’s recently experienced a string of successful business quarters. Have you looked at the changes that they’ve made recently? Maybe they implemented a new AP software that’s let them reduce the amount of people that they have to give financial tasks to. This lets them use their workforce on other matters which can effectively cut the costs and boost the ROI.
If you know that other companies within your industry are using a more modern AP software, you can convince your boss to make the switch by letting them know this fact. You should also tell them how the software has benefitted these other companies and what it can do to help make everything easier and more seamless in your own company. Trying to convince someone on an idea doesn’t mean that you have to continuously sell it to them independently.
Letting your boss know that something works may be enough to get them on board with the idea. If they see that it works somewhere, why not give it a shot? That’s another thing that is important as well. Let your boss experience the invoice automation on an isolated system first and demonstrate to them how effective and intuitive it is.
AP invoice automation can spell the difference between success and failure. Nexus Systems can help you gain control of your AP workflow. Contact us today.
